POSITION: Producer, Burnout 2018

Budget ~ 15k (roughly the same as 2017)
Event date: Nov 10th (Saturday) 1 night event (not overnight)
Pop: 600

Deadline to Apply: Saturday, Sept 8 at 11:59 p.m.

 

Reports to: Regional Contact (RC) Team & Precipitation Northwest (PNW) board

 

Compensation:

  • Entry + 1 to BurnOut
  • Meeting meals/snacks
  • Travel, and registration fees for trainings
  • Fuel reimbursement for site visits

 

About BurnOut: BurnOut is the official Decompression event for Portland, Oregon and the surrounding areas. The goal is to host an event following the annual Burning Man event in Nevada to provide a space for local burners to host art, build community, inspire creativity, perform and enjoy music, and create memories as we all return from the playa or decompress from the Burning Man season. Anyone can participate. (Some portions of events may have 21+ restrictions). BurnOut is officially sanctioned as a post-Burning Man decompression event, and brings the principles and energy from Black Rock City to our region. It provides “burners” (aka Burning Man event attendees) in the Portland area an opportunity to celebrate our community and culture, while providing a creative and interactive space for them to network and build connections with other like-minded people in our region. The first BurnOut event was held in 2008, and has taken place nearly every year ever since.


 

Position Summary:

Work on a production team of between 1-3 producers under the direction of Precipitation Northwest (PNW) and Burning Man Portland Regional Contacts to oversee and manage expenses and event income. Modify and maintain production budgets. Lead planning meetings with production team. Act as point of contact and reference for event vendors, Manage administrative functions of the event. Keep accurate records of all event contracts, expenses, and ticketing revenue.


 

Essential Functions:

  • Keep accurate record of all contracts, administrative papers, expense receipts, and budget for event in “legitimacy binder”

  • Act as task manager and liaison between leads and volunteers, and PNW

  • Facilitate planning meetings with monthly to bi-weekly production team meetings, moving to weekly meetings leading up to the event date, held at the Burner Barn (currently located in SE Portland Brentwood-Darlington)

  • Approve various expenses for departments in accordance with the approved event budget (PNW, RCs)

  • Attend Ops (Board/Producer/RC team) and PNW meetings as necessary

  • Meet with RCs as necessary

  • Act as point of reference for event logistics questions from Team Leads and community members

  • Manage reports, forms, and information within the VolCor software and Google Apps (including Docs, Spreadsheets and Forms)

  • Be prepared to make decisions about event logistics

  • Work with BurnOut media and PNW to prepare press and release announcements for web and social media channels

  • Work with the RCs to ship event information to burningmanportland.com.

  • Answer frequent emails regarding event logistics

 

Secondary Functions:

  • Perform or delegate administrative functions: Print and pick up documents, purchase supplies, stuff envelopes, mail materials

  • Act as mentor and mediator to leadership team under the direction of the Regional Contacts and PNW HR

  • Be on-call (on radio) for event logistics 24/7 during event set up, operational hours, and take down

  • Act as back-up point of contact to local agencies for event logistics and permit regulations

  • Participate in departmental trainings, workshops, and related Burning Man conferences

  • File permit paperwork to necessary entities, and participate in permit requirement research

  • Assist with site/venue searches

  • Other duties as assigned


 

Supervisory responsibilities:

Management of BurnOut Leads and Point Of Contact for BurnOut Vendors (Bar, Food, Medical Team, Sanitation Company, etc…)

 

Knowledge, skills and abilities:

  • Has a good sense of how business and event decisions are made in accordance with the 10 Principles

  • Has attended BurnOut at least once (or similar decompression event)

  • Has volunteered with a BurnOut or SOAK infrastructure team at least once

  • Ability to navigate PayPal interface, online ticketing systems, and other vendor portals as needed

  • Proficiency in Google Apps, MS Word, and MS Excel

  • Ability to prepare and facilitate meetings, keeping people on point and on time

  • Ability to remain calm, balanced, and professional in stressful situations

  • Ability to use sound judgement when making decisions that may affect the outcomes of the event

  • Ability to lead presentations and speak publicly about the event

  • Ability to retain private confidential information about the event and its attendees and volunteers

  • Ability to stand for long periods of time.


 

Minimum qualifications:

  • At least 2 years of event (festival) production experience

  • Familiarity with nonprofit best practices (budgeting, cash handling, etc)

  • Experience managing a team of 5 or more leads

  • Experience and familiarity with with permissions-based CMS or other complex data management systems

  • Extremely well organized

  • Excellent written and verbal communication skills

  • Has personal computer, access to the internet and cell phone

  • Has personal transportation

 

Working conditions:

  • Work is done primarily from a home environment, mostly at a computer.

  • Some time is spent at the Burner Barn conducting meetings and managing records, supplies and other inventory.

  • Must be able to arrange personal transportation to/from the event site, locations required by County and other officials, the Burner Barn and other sites as needed.

 

Timeline commitment:

6 months prior to the event: up to 10 hours per week

6 months to 3 months prior to the event: up to 15 hours per week

3 months to 2 weeks prior to the event: up to 25 hours per week

1 week prior to the event: up to 30 hours per week

During event: on call 24 hours, and stays until last person is out, or other arrangements have been made with LNT team

 

To apply:

Please send a resume and letter outlining your desire and experience for the role to the Board of Directors of Precipitation Northwest, along with 2-3 references, at board@precipitationnw.org. Position is open until filled, but interested applicants are encouraged to apply as soon as possible. We hope to have this position filled by Saturday, Sept 8 at 11:59 p.m.