POSITION: Producer, Burnout 2018
Budget ~ 15k (roughly the same as 2017)
Event date: Nov 10th (Saturday) 1 night event (not overnight)
Deadline to Apply: Saturday, Sept 8 at 11:59 p.m.
Reports to: Regional Contact (RC) Team & Precipitation Northwest (PNW) board
- Entry + 1 to BurnOut
- Meeting meals/snacks
- Travel, and registration fees for trainings
- Fuel reimbursement for site visits
About BurnOut: BurnOut is the official Decompression event for Portland, Oregon and the surrounding areas. The goal is to host an event following the annual Burning Man event in Nevada to provide a space for local burners to host art, build community, inspire creativity, perform and enjoy music, and create memories as we all return from the playa or decompress from the Burning Man season. Anyone can participate. (Some portions of events may have 21+ restrictions). BurnOut is officially sanctioned as a post-Burning Man decompression event, and brings the principles and energy from Black Rock City to our region. It provides “burners” (aka Burning Man event attendees) in the Portland area an opportunity to celebrate our community and culture, while providing a creative and interactive space for them to network and build connections with other like-minded people in our region. The first BurnOut event was held in 2008, and has taken place nearly every year ever since.
Work on a production team of between 1-3 producers under the direction of Precipitation Northwest (PNW) and Burning Man Portland Regional Contacts to oversee and manage expenses and event income. Modify and maintain production budgets. Lead planning meetings with production team. Act as point of contact and reference for event vendors, Manage administrative functions of the event. Keep accurate records of all event contracts, expenses, and ticketing revenue.
Keep accurate record of all contracts, administrative papers, expense receipts, and budget for event in “legitimacy binder”
Act as task manager and liaison between leads and volunteers, and PNW
Facilitate planning meetings with monthly to bi-weekly production team meetings, moving to weekly meetings leading up to the event date, held at the Burner Barn (currently located in SE Portland Brentwood-Darlington)
Approve various expenses for departments in accordance with the approved event budget (PNW, RCs)
Attend Ops (Board/Producer/RC team) and PNW meetings as necessary
Meet with RCs as necessary
Act as point of reference for event logistics questions from Team Leads and community members
Manage reports, forms, and information within the VolCor software and Google Apps (including Docs, Spreadsheets and Forms)
Be prepared to make decisions about event logistics
Work with BurnOut media and PNW to prepare press and release announcements for web and social media channels
Work with the RCs to ship event information to burningmanportland.com.
Answer frequent emails regarding event logistics
Perform or delegate administrative functions: Print and pick up documents, purchase supplies, stuff envelopes, mail materials
Act as mentor and mediator to leadership team under the direction of the Regional Contacts and PNW HR
Be on-call (on radio) for event logistics 24/7 during event set up, operational hours, and take down
Act as back-up point of contact to local agencies for event logistics and permit regulations
Participate in departmental trainings, workshops, and related Burning Man conferences
File permit paperwork to necessary entities, and participate in permit requirement research
Assist with site/venue searches
Other duties as assigned
Management of BurnOut Leads and Point Of Contact for BurnOut Vendors (Bar, Food, Medical Team, Sanitation Company, etc…)
Knowledge, skills and abilities:
Has a good sense of how business and event decisions are made in accordance with the 10 Principles
Has attended BurnOut at least once (or similar decompression event)
Has volunteered with a BurnOut or SOAK infrastructure team at least once
Ability to navigate PayPal interface, online ticketing systems, and other vendor portals as needed
Proficiency in Google Apps, MS Word, and MS Excel
Ability to prepare and facilitate meetings, keeping people on point and on time
Ability to remain calm, balanced, and professional in stressful situations
Ability to use sound judgement when making decisions that may affect the outcomes of the event
Ability to lead presentations and speak publicly about the event
Ability to retain private confidential information about the event and its attendees and volunteers
Ability to stand for long periods of time.
At least 2 years of event (festival) production experience
Familiarity with nonprofit best practices (budgeting, cash handling, etc)
Experience managing a team of 5 or more leads
Experience and familiarity with with permissions-based CMS or other complex data management systems
Extremely well organized
Excellent written and verbal communication skills
Has personal computer, access to the internet and cell phone
Has personal transportation
Work is done primarily from a home environment, mostly at a computer.
Some time is spent at the Burner Barn conducting meetings and managing records, supplies and other inventory.
Must be able to arrange personal transportation to/from the event site, locations required by County and other officials, the Burner Barn and other sites as needed.
6 months prior to the event: up to 10 hours per week
6 months to 3 months prior to the event: up to 15 hours per week
3 months to 2 weeks prior to the event: up to 25 hours per week
1 week prior to the event: up to 30 hours per week
During event: on call 24 hours, and stays until last person is out, or other arrangements have been made with LNT team
Please send a resume and letter outlining your desire and experience for the role to the Board of Directors of Precipitation Northwest, along with 2-3 references, at firstname.lastname@example.org. Position is open until filled, but interested applicants are encouraged to apply as soon as possible. We hope to have this position filled by Saturday, Sept 8 at 11:59 p.m.