POSITION: Producer SOAK*2019
Edit: Submissions for this position have closed. Thank you to everyone who applied.
Reports to: Regional Contact (RC) Team & Precipitation Northwest board
Entry + 1 to SOAK and BurnOut
Travel, housing, and registration fees for trainings
Fuel reimbursement for site visits
Potential for financial stipend (6 months) later on
Work under the direction of the RC Team and Precipitation Northwest (PNW) to oversee and manage expenses and event income. Modify and maintain production budgets. Lead planning meetings with production team. Act as point of contact and reference for event vendors, Manage administrative functions of the event. Keep accurate records of all event contracts, expenses, and ticketing revenue.
Keep accurate record of all contracts, administrative papers, expense receipts, and budget for event in “legitimacy binder”
Act as task manager to leads and volunteers
Facilitate planning meetings with monthly to bi-weekly production team meetings, moving to weekly meetings leading up to the event at the Burner Barn
Approve various expenses for departments in accordance with the approved event budget (PNW, RCs)
Attend Operations (OPs) and PNW meetings as necessary
Meet with RCs as necessary
Act as point of reference for event logistics questions from Team Leads and Community members
Manage reports, forms, and information within the VolCor software and Google Docs
Be prepared to make decisions about event logistics
Work with SOAK media and PNW for press releases and announcements for web and social media channels
Request that the Regional Contact Page be updated
Answer frequent emails regarding event logistics
Perform or delegate administrative functions: Printing and picking up documents, purchasing supplies, stuff envelopes, mail materials
Act as mentor and mediator to leadership team under the direction of the Regional Contacts and PNW HR
Be on-call (on radio) for event logistics 24/7 during event set up, operational hours, and take down
Act as back-up point of contact to County Agencies for event logistics and permit regulations
Participate in departmental trainings, workshops, and related Burning Man conferences.
File permit paperwork to necessary entities, and participate in permit requirement research
Assist with site/venue searches
Other duties as assigned
Management of SOAK Leads and Point Of Contact for SOAK Vendors (Medical Team, Sanitation Company, etc…).
Knowledge, skills and abilities:
Has a good sense of how business and event decisions are made in accordance with the 10 Principles.
Has attended SOAK at least 3 times.
Has volunteered with a SOAK infrastructure team at least twice.
Proficiency in Google Docs
Proficiency in MS Excel and MS Word
Ability to prepare and facilitate meetings, keeping people on point and on time
Ability to remain calm, balanced and professional in stressful situations
Ability to use sound judgement when making decisions that may affect the outcomes of the event
Ability to lead presentations and speak publicly about the event
Ability to retain private and confidential information about the event, staff and volunteers
At least 2 years of event (festival) production experience
Experience managing a team of 5 or more reports
Experience and familiarity with Applicant Tracking System, Data Management System, Quickbooks, or Event Production Software
Extremely well organized
Excellent written and verbal communication skills
Has personal computer, access to the internet and cell phone
Has personal transportation
Work is done primarily from a home environment, mostly at a computer.
Some of time is spent at Burner Barn conducting meetings and managing records and occasional events hosted at Barn.
Must be able to arrange personal transportation to/from the event site, other locations outside of Portland as required by County and other officials, the Burner Barn and other sites as needed.
6 months prior to the event: up to 10 hours per week
6 months to 3 months prior to the event: up to 15 hours per week
3 months to 2 weeks prior to the event: up to 25 hours per week
1 week prior to the event: up to 30 hours per week
During event: on call 24 hours, and stays until last person is out, or other arrangements have been made with LNT team.
Please send a resume and letter outlining your desire and experience for the role to the Board of Directors of Precipitation NorthWest, along with 2-3 references, at board@precipitationNW.org. Deadline to apply is August 12, 2018.